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Cancellation Policy

Our cancellation policy is strictly enforced, and all cancellation requests must be submitted in writing.
1. Registration Cancellation & Refund
  • Cancellations made 120 days or more before the conference start date will receive an 80% refund (applicable only to non-discounted registrations).
  • Cancellations made between 119 and 90 days before the conference start date will receive a 50% refund.
  • Cancellations made less than 89 days before the conference start date are non-refundable for both registration and accommodation fees.
  • Virtual Participation Registrations are Non-refundable.
  • Any bank charges/transaction fees incurred during the refund process must be fully covered by the participant.
  • Discounted registration fees are non-refundable. However, the amount can be transferred to a future event.
  • All refunds will be processed only after the completion of the event.
2. Personal Reasons
No refunds or compensation will be provided for cancellations due to personal reasons, including but not limited to:
  • Travel difficulties
  • Visa issues
  • Health concerns
  • Financial constraints
3. Registration Transfer
If you are unable to attend, you may transfer your registration to another eligible participant. The replacement delegate:
  • Must have relevant expertise in the conference theme.
  • Must obtain prior approval from the Conference Committee/Chairperson.
  • The request for transfer must be submitted at least 30 days before the conference start date.
4. Cancellation Due to Natural Disasters or Postponement
  • The organizer reserves the right to cancel or postpone the conference due to unforeseen circumstances such as natural disasters, calamities, terrorism, or insufficient attendees.
  • In such cases, the organizer will not accept refund requests for cancelled flights or other travel-related expenses.
  • However, registered participants may transfer their registration and accommodation fees to a future or related conference.
  • The organizer is not responsible for any personal injuries, loss, or damage to property during the event.
For any cancellation or transfer requests, please contact our conference secretary at the earliest.